7 New Ways You Should Embrace to Boost Remote Employee Productivity (2020 Guide)
Are you finding it challenging keeping your remote employees productive? Don’t worry, you are not alone.
In the midst of the COVID-19 pandemic, working from home is not unusual anymore. In fact, remote work is becoming the new norm. With that, the companies have no choice but to try finding new ways of helping employees stay productive and keep consistent in achieving the same business goals.
Thus, as the pandemic is spreading at a fast pace and companies are navigating to the new remote work policy, the challenges of adapting to this new thing are real high.
But once you get the hang of it, achieving the desired employee productivity is not as hard as it may seem — if you pick the right strategies.
Following a few simple steps can actually help you easily streamline your transition into a productive remote work setting.
#1 Set rules of engagement
The chances of employee performance getting hampered is high now — because now that the employees are working from home, there is more distractions and disengagement. But you can’t blame your employees — because working from home lacks the isolation and space required to have 100% focus on work.
Instead, what you can do is establish some clear rules of engagement. For instance, set up daily meetings and calls at the start of the workday to fix targets, and at the end to ensure that the set targets are met.
Reinforcing specific organizational values and policies can furthermore help you prevent any misconduct that can result from lack of direct supervision. You can also ask your employees to follow a strict work timeline (that also includes time slots for break) where they can virtually punch-in and out as they did at the office.
#2 Use the right communication channels
You may think that using just one communication channel may make things easier for your employees. But in a remote working environment, you are dealing with a more dispersed workforce. So just one communication channel won’t work.
In such a situation, your network is more disseminated — where some of your employees may feel more comfortable to use the company Intranet to send and receive information while others may prefer to use an app — and that’s alright. Let your employees use the communication channels that are right for them.
#3 Acknowledge accomplishments & efforts
When it comes to motivating employees, genuinely appreciating and recognizing their achievements go a long way.
While an worldwide virus outbreak is happening, your employees are really working amidst an uncertain reality. So when you go ahead and acknowledge their efforts, it can truly encourage them. Not only that, this gesture of yours can inspire the other employees to change their behaviors too.
Therefore, show public appreciation, give them monetary and non-monetary rewards, small tokens of appreciation and recognition — it is sure to only bring positive impact on employee performance.
#4 Personalize your messages
If you want to help your employees be productive in their work, make sure they focus on only the information that are essential to them. Make sure they are not distracted by irrelevant information.
Personalizing your messages and instructions is the best way to do it — because otherwise, they will have no choice but to go through all the information and materials you shared in order to pick the ones that they will need. It will result in a loss of time and negatively impact their productivity.
Instead what you should do is you don’t let them guess what information to pay attention to. You identify your internal audiences, segment your content, personalize your messages and send them accordingly.
This is really a great way to support your employees’ productivity while working from home.
#5 Align your internal communication
How can you improve your internal communication if you don’t know whether your employees read your messages and which ones catch their attention immediately?
Tracking your internal communication is the best way to successfully adjust your overall employee communication plan. Make sure none of your remote employees feel left out from the internal communication. Otherwise, they may start feeling disconnected, disengaged and the productivity levels may go down.
#6 Give employees a say
As challenging as remote working can be, it can also make your remote workers feel lonely and disconnected. In fact, one of the most common challenges of working from home is loosing work-life balance.
The way you communicate with your remote employees has a direct impact on their morale, motivation and well-being.
Make sure to regularly check-in with them and collect their feedback — because if they feel less motivated, productivity goes down.
#7 Provide support
We must not forget the first step towards an excellent employee performance — being healthy physically and mentally.
During these trying times of COVID-19, it can be pretty scary and overwhelming to maintain a strong mental health game.
Therefore, establish regular communication, both formal and informal, to ensure your employees do not feel isolated and alone during these difficult times.
Issue healthcare and hygiene tips for employees to follow. Most importantly, prevent the spread of any kind of fake information, prejudiced and hateful messages that can add to the already mounting tension. Try to promote mental health awareness in between your regular business activities.
Remote work is here to stay. But working remotely in this uncertain circumstances means adapting to a new environment, battling a new set of distractions and experiencing an unprecedented fusion of work and private life.
Therefore, how you connect with your employees and conduct yourself during this tough period will surely make a lot of difference in your organization’s overall productivity.
Situations like these are what test your mettle as a leader. When you know you can successfully balance your focus between business goals and employee welfare, then only will you emerge as an effective and successful leader.